Getting your school onto EduTrack takes less than a day. This guide walks you through every step — from first contact to running reports, collecting fees, and managing exams.
Start by filling in the short sign-up form on our homepage. You'll provide your school name, contact details, number of students, and preferred plan. There's no payment required at this stage.
Once your account is set up, you'll receive your school code, license key, and a link to your EduTrack dashboard. Log in with the credentials provided and you'll land on the setup wizard.
Before adding students, set up your school's academic structure. This takes about 30–60 minutes and only needs to be done once.
Create your classes (JHS 1A, Form 2, etc.) and assign class teachers
Add all subjects, assign teachers, set class–subject links
Set term dates, holidays, exam schedules
Define fee types (tuition, levies, boarding) per class
Add teachers, administrators, and support staff with roles
Configure SMS/WhatsApp alerts for fees and absences
Add your students individually or bulk-import using an Excel spreadsheet. EduTrack provides a template you can download and fill in.
You're ready. Your staff can now use EduTrack daily for attendance, fee collection, exam marking, and communication. Here's a typical school day on EduTrack:
At the end of each term, EduTrack generates comprehensive reports and automates the promotion process.
Generate PDF report cards for every student with grades, attendance, teacher remarks, and GPA
Bulk-promote students to the next class based on grade thresholds or manual review
View school-wide performance charts: class averages, pass rates, attendance trends
Email or WhatsApp report card summaries directly to parents from the system
Click a module below to see a detailed breakdown of its features and how to use it.
The student module is the core of EduTrack. It stores every student's academic, personal, and guardian records in one place — accessible from any device.
EduTrack's fee module eliminates manual ledgers. The bursar can collect fees, issue digital receipts, and track outstanding balances in real time.
Attendance tracking is fast and designed for real classroom conditions. Teachers take attendance on their phone, tablet, or computer — no paper registers needed.
The exams module supports the full Ghanaian assessment cycle — Class Score, Exams Score, and cumulative grading — following GES grading standards.
EduTrack generates beautiful, branded reports — from individual student report cards to school-wide analytics dashboards.
PDF report card with grades, attendance, position, teacher remarks, and school branding. Printable or shareable via email.
Daily, weekly, or monthly fee collection summaries by class, fee type, or teller. Exportable to Excel.
Class-level and school-level attendance trends, absent lists, punctuality rates over any date range.
Subject-wise averages, pass/fail rates, top performers, and year-on-year comparison charts.
List of students with unpaid or partially paid fees, sortable by amount or class.
Promotion eligibility lists based on grade thresholds or manual admin review.
Manage all staff members — teachers, administrators, support staff — with role-based access control so each person sees only what they need.
Keep parents informed and reduce absenteeism with automated and manual messaging tools built right into EduTrack.
Automated WhatsApp messages to parents for absences, fee reminders, and results. Powered by the Oric Network WhatsApp gateway.
Standard SMS fallback for parents without WhatsApp. Works with any Ghanaian mobile network (MTN, Vodafone, AirtelTigo).
Broadcast school-wide announcements visible to all staff when they log in.
Send report card summaries and fee statements directly to parent email addresses from within EduTrack.
Send custom messages to all parents, specific classes, or students with outstanding fees.
See which messages were delivered, failed, or pending for every SMS/WhatsApp blast.
Different staff members have tailored experiences based on their role in the school.
You have full access to all modules. Set up the school, manage users, view all reports, and control system settings. You are the gatekeeper of EduTrack.
Log in each morning to take attendance. Enter class scores throughout the term. View your class's performance and generate your class report at term end.
Collect fees with a fast checkout interface. Issue digital receipts instantly. Track all outstanding balances and generate daily revenue reports.
View the school dashboard and all reports without editing capabilities. Approve end-of-term promotions and final report cards before they are released.
We're based in Ghana and available during school hours — and beyond — to support your school.
The fastest way to reach us. Chat with a real person, share screenshots, and get step-by-step guidance in Pidgin, Twi, or English.
Chat on WhatsAppCall us directly during business hours (8am–6pm Mon–Sat). We can walk you through any setup issue over the phone.
Call 0537 793 106For non-urgent issues, send us an email and we'll respond within 24 hours with a detailed solution.
Email UsFor new schools, we offer on-site training sessions where our team visits your school and trains your staff directly.
Request TrainingFill in the form on our homepage and we'll have your school account ready within 24 hours. Free 30-day trial — no payment details required.