EduTrack Complete Overview — Getting Started in 25 Minutes
The complete first-look tour: logging in, navigating the system, setting up your school, adding your first students, recording a payment, and taking attendance — all in one video.
Logging In & Navigating EduTrack
How to log in with your credentials, navigate the sidebar, understand the dashboard, and change your password.
System Setup — School Info, Year, SMS & Payments
Configure your school name and logo, set the academic year and term, connect your Hubtel SMS API, and link your Paystack payment gateway.
Enrolling Students — Individual & Bulk CSV Import
Add a student manually with photo and parent contacts, then import 200+ students at once using the CSV template.
Staff Management — Adding, Editing & GES Fields
Add a new teacher with all GES-required fields (SSNIT, TIN, qualifications), upload their photo, and see how their login account is auto-created.
Classes, Subjects & Timetable Setup
Create class groups for the academic year, add subjects with codes, assign class teachers, and build a weekly timetable with conflict detection.
Setting Up Fee Structures
Create fee types (Tuition, Feeding, Exam Fee etc.), set amounts per class, and understand how multiple fee types per class work.
Recording Cash, MoMo & Bank Payments
Record a cash payment, a Mobile Money payment with a reference, and a bank transfer — including how the auto-SMS confirmation is sent to the parent.
Online Payments — Parent-Side Walkthrough
See the full online payment flow from a parent's perspective: logging into the portal, selecting fees, paying with MoMo and card, and receiving confirmation.
Expenses Tracking & Financial Reports
Add school expenses by category, then generate a fee collections report, an outstanding fees report, and a financial reconciliation report — export as PDF and CSV.
Express Fee Collection with QR Scanning
Use the Express Collection scanner to process a feeding fee payment in under 3 seconds — scan the QR, tap the fee type, select Mobile Money, done.
Taking Attendance & Sending Absentee SMS
Take the daily register for a class using Quick Fill, mark late and excused students, then send automatic SMS alerts to absent students' parents.
Entering Exam Scores & Generating Report Cards
Enter class scores and exam scores for a subject, understand GES grading and class positions, then batch-download all report cards as PDF for printing.
AI Exam Question Generator — PDF to Questions
Upload a textbook chapter PDF and generate 30 MCQ + essay questions in under 60 seconds. Review, edit, save to the question bank, and print.
RBC AI Agent — Controlling EduTrack with Plain English
Walkthrough of the AI Agent: sending fee reminders to a class, querying outstanding balances, generating bulk canteen entitlements, and drafting parent letters.
AI Analytics Dashboard & Revenue Forecasting
Tour of the AI Analytics module: collection trend charts, attendance pattern analysis, revenue forecasting, and how to configure scheduled weekly AI reports.
At-Risk Student Detection — Early Intervention
How the at-risk detection model works, how to view flagged students, interpret their risk score and trend data, and send immediate alerts to parents.
Canteen Module Setup — First-Time Configuration
Activate the Canteen Module, run through the onboarding wizard, create your first meal sessions, generate student Identity QR tokens, and set the scanner PIN.
Canteen Scanner — Full Session Walkthrough
Log in to the scanner with a PIN, scan a student's Session Pass QR, see success and error states (already confirmed, expired, invalid), and use the 5-digit ID fallback.
Cook's Dashboard — Live Meal Monitoring
Access the Cook's Dashboard with a 4-digit PIN, understand the confirmed/expected numbers, per-class colour-coded table, and arrival rate charts.
Canteen Offline Mode & Sync
Disconnect internet mid-session to demonstrate offline scanning, see the OFFLINE MODE badge, view confirmations in IndexedDB, then reconnect and watch auto-sync.
Parent Portal — Full Parent Walkthrough
Show the portal from a parent's perspective: logging in, viewing fee balances, paying a fee online with MTN MoMo, checking attendance, and viewing results.
Installing the Parent Portal PWA (Android & iPhone)
Add the Parent Portal to the home screen on Android Chrome and iPhone Safari, then demonstrate offline access to the fee balance and Canteen QR codes.
Canteen QR Codes in the Parent Portal
Show both QR cards in the parent portal: the permanent Identity QR (for the fee desk) and the daily Session Pass QR (for the canteen window) with its expiry countdown.
Sending Bulk SMS Alerts to Parents
Send a fee reminder SMS to all outstanding fee holders in a class, an event announcement to all parents, and a custom message — with live delivery tracking.
Staff Announcements & Internal Messaging
Post a school-wide announcement, send a private internal message to a staff member, and manage the inbox with read/unread indicators.
User Accounts & Role Management
Create a new cashier account, assign the correct role, demonstrate what the cashier sees vs. what the admin sees, reset a password, and deactivate a user.
Linking Parent Accounts & Creating Login Credentials
Create parent accounts for multiple children, set temporary passwords, demonstrate the parent's first login, and show how to reset a parent's password.
Discount Coupons — Scholarships & Fee Discounts
Create a percentage scholarship coupon, a fixed-amount staff-child discount code, set usage limits, and demonstrate applying a coupon during payment recording.
More Tutorials Coming Soon
We are constantly creating new screen-recorded walkthroughs. Subscribe to our YouTube channel to be notified when new videos drop.